The documents required to register a vehicle

Whatever the country, the authorities must be able to identify, without ambiguity, the person or entity in whose name the vehicle will be registered. The documents requested therefore concern, first of all, the owner's identity and address.

For a private individual, you will generally be asked for:

• a valid identity document (identity card or passport);
• a recent proof of address (energy bill, tenancy agreement, certificate of residence);
• where applicable, proof of residence or presence in the country of registration, depending on local rules.

When the vehicle is registered in the name of a legal entity, additional documents establishing the company's existence and the signatory's authority are required. We set out the exact list according to your case.

The second part of the file concerns the vehicle itself: the aim is to demonstrate its origin, its technical specification and the transfer of ownership to you.

Most often, this includes:

• the original registration certificate (former logbook) or, for a new vehicle, the European certificate of conformity (COC);
• the purchase invoice or sales contract establishing the price and the transfer of ownership;
• the certificate of conformity (COC) confirming that the vehicle meets European technical standards;
• the valid roadworthiness test report, where it is required for the vehicle concerned.

For a vehicle imported from another Member State, additional documents relating to the intra-Community transfer and administrative clearance are often necessary; we anticipate these with you.

When you entrust the process to us, a mandate (or power of attorney) authorises us to complete the registration formalities on your behalf with the authorities. It is this document that allows us to submit the file, collect the new registration certificate and handle any additional documents without you having to travel.

The mandate is a simple document, which we provide pre-filled and which you only need to sign. It defines precisely the scope of our work and remains limited to the administrative operations relating to your vehicle.

Before any submission, we carry out a full check of the documents: validity of each item, consistency of the information, legibility of the copies and the presence of all required signatures. A file checked beforehand is a file that is not rejected on a technicality.

The documents you send us are handled with the utmost confidentiality and used solely within the scope of the registration process. Depending on the nature of the operation and the country, identity and source-of-funds checks may apply in accordance with the regulations in force; where relevant, we clearly indicate the supporting documents expected.

The best approach is to gather the documents as early as possible, favouring clear copies and recent supporting items. A few practical tips:

• keep the original and the copy of each document together;
• check the validity dates (identity document, roadworthiness test, proof of address);
• make sure the owner's name is identical on every document (invoice, certificate, supporting items).

The exact list depends on your situation, the type of vehicle and the country of registration. Do not hesitate to contact us in advance: we draw up a tailored list with you and support you through to the issue of the new registration certificate.